Quickbooks Payroll For Mac
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How to Setup Payroll in QuickBooks for Mac
- © 2019 Intuit, Inc. All rights reserved. Intuit, QuickBooks, QB, TurboTax, ProConnect and Mint are registered trademarks of Intuit Inc. Terms and conditions.
- Get help for QuickBooks Online, QuickBooks CD/Download for Windows, and for QuickBooks for Mac from the official QuickBooks® support website.
- At the top left, select QuickBooks, then Quit QuickBooks. If you see the QuickBooks icon (for QuickView) at the top right of your menu bar: Select the icon to open QuickView. At the bottom of QuickView, select the gear icon, then Quit QuickView. Step 2: Download and install the new QuickBooks app for Mac. Now, download the new App for Mac.
- Export report data requires at least Apple Numbers v3.5, and/or Microsoft Excel 2016 or later, including Mac Office 365. E-mail requires Apple Mail, Microsoft Outlook 2016 or later, including Mac Office 365. QuickBooks Desktop for Mac 2020 supports one-way conversion to QuickBooks Online.
QuickBooks Desktop Pro with Enhanced Payroll 2020 Accounting Software for Small Business with Amazon Exclusive Shortcut Guide PC Disc Intuit. 1.0 out of 5 stars 1. QuickBooks Mac 2016-2019 and Microsoft Excel 2010 SP2, 2013, 2016, Office 365 (32 and 64 bit).
QuickBooks for Mac Payroll is “in the cloud” meaning it is stored on Intuit’s server and not on your computer. Thus, setting up your Payroll in QuickBooks for Mac requires (4) steps:
1) Setup your QuickBooks for Mac Accounts for Payroll Data
If you have not yet set up payroll accounts in QuickBooks, Intuit will set them up for you the first time you export data into QuickBooks. Just enter the account names you prefer at the Export Preferences page following the instructions in Step 3 below.
If your QuickBooks company already contains appropriate accounts, you can choose the accounts directly from your QuickBooks Chart of Accounts. If you need to add an account (perhaps for a new deduction), type the name you want for the account in the field and they will be set up in your QuickBooks company the first time you transfer data.
Quickbooks For Mac Payroll Options
Step 1. At the menu bar select List, then Chart of Accounts
Quickbooks Payroll For Mac Online
.Step 2. Locate the name of the bank account you use to write payroll checks, the expense accounts for employee wages and employer payroll taxes, and the liability accounts you use for tax and deduction liabilities. (For cash advance and loan repayment, use asset accounts.)
Step 3. If you use sub-categories or sub-accounts, use a colon to separate the category name from the subcategory. For example, Payroll:Gross Wages (no space before or after the colon).
2) Setup QuickBooks classes
If you have not yet set up classes that apply to your employees in QuickBooks, create them now. Once the classes have been set up, write down their names or print the list of classes and highlight the ones you will use for the payroll data.
How to Turn On Class Tracking in QuickBooks for Mac
To turn on Class tracking in QuickBooks for Mac 2009 and earlier:
Step 1. Click on the Company menu and select Company Settings…
Step 2. Click on the Show: arrows and choose Transactions.
Step 3. In the Transactions sections of Company Settings…, click to checkmark Use class tracking.
Step 4. Click Apply.
To turn on Class tracking in QuickBooks for Mac 2010 and later:
Step 1. Click on the QuickBooks menu and select Preferences..
Step 2. In the Workflow Section, click Transactions. You will see a screen with a check box titled Use Class Tracking.
Step 3. Check this box to turn class tracking on.
3) Setup Accounts in Your Intuit Online Payroll Account
Step 1. Click Setup.
Step 2. Under the Export heading, click Preferences.
Step 3. Select QuickBooks for Mac from the software drop down list.
Step 4. In the Checking Account box, enter the name of the bank account or select from the drop-down list.
Step 5. Click Customize to enter the account names exactly as they appear in QuickBooks or select from the drop-down list.
- When entering accounts, read the help topics next to each field to choose the right account type. In general, enter or select an expense account for the Wage and Tax Categories. For the Liability accounts, enter or select the corresponding QuickBooks Liability account.
- If using a cash advance or employee loan deduction, enter or select an asset account to receive the payroll data
- If you use different accounts for different groups of employees, select that option in the wage/tax category section to enter or select different QuickBooks accounts for each employee.
- If you use different accounts for different types of wages/taxes, select that option in the wage/tax category section to enter or select different QuickBooks accounts for each pay type and tax type
Step 6. Specify whether you use QuickBooks classes. (If classes are selected, you will enter them on the next page after clicking OK at the bottom of this page).
Step 7. Click OK. (You will use the Export Preferences page to enter your QuickBooks accounts. Use the exact same names of the QuickBooks accounts you will use for the payroll data.)
4) Export Your Payroll Information From Intuit’s Server to Your Computer
Step 1. From Your Intuit Online Payroll Account, click the Pay Day tab, and select Export to QuickBooks.
Step 2. Next, select the checks and payments you want to export. (If you're exporting for the first time, checks and payments from the last six months should already be selected. If you do not see your checks, go ahead and change the date range.)
Step 3. Click Export.
Step 4. When you see the confirmation page, click OK.
What Happens When Your Data is Exported Into QuickBooks for Mac
When your payroll data is transferred to QuickBooks, the process creates one transaction in your bank account register for each payroll service paycheck. The Bank account transaction contains splits that affect multiple accounts, depending on the number of accounts you selected to receive deductions:
- A split appears for the Wage Account you specified in the export preferences.
- A split appears for the Tax Account you specified in the export preferences.
- One or more splits appear for each Liability account for federal, state and local taxes owed.
- Additional splits are entered for each deduction/garnishment, one for the employees deduction and one for any company contribution.
When tax payments are exported, they are recorded in the corresponding QuickBooks tax liability account and reduce the liability. These transactions in QuickBooks accounts keep your balance sheet and profit and loss statements up to date.
Once you have an account, you can download and install the disk image found. This takes less then a minute. Lolwiz for mac.
RELATED: How to Setup Employees & Generate Payroll in QuickBooks for Mac
QuickBooks for Mac vs Windows
From Patrick Bonnaure, founder of ProLedge Bookkeeping Services
The debate between Mac and Windows is getting almost as polarized as our beloved Congress. Until recently, the bookkeeping world had managed to remain relatively immune to this debate, but with the increased market share of the Mac in the small business space, the question of QuickBooks for Windows vs QuickBooks for Mac has started taking more prominence.
At first glance, it should not be an issue: “If you are a Windows person, get QuickBooks for Windows. If you are a Mac person, get QuickBooks for Mac”. Unfortunately, it is more complicated than this. For the foreseeable future, selecting QuickBooks for Mac will handcuff you in several ways:
- QuickBooks for Mac has fewer features than the Windows versions
- The vast majority of CPAs and bookkeepers do not support QuickBooks for Mac
- Converting QuickBooks file back and forth between Mac and Windows doesn’t work well and can corrupt the data.
- QuickBooks for Mac doesn’t interface with as many 3rd party applications
I’ll expand a little bit on these items below, but if you own a Mac, your logical next question would be: “I am stuck then?”. Of course not. You have a number of options that will keep you in the QuickBooks world without having to switch to a PC:
- Accept the limitations of QuickBooks for Mac and stick with it. This is a very viable solution if you are a very small business, you don’t need 3rd party help and you have limited need for integration with 3rd party applications.
- Switch to QuickBooks Online, the web based version of QuickBooks
- Work with a QuickBooks hosting provider. From your Mac, you will get access to the full featured QuickBooks for Windows.
- QuickBooks for Mac doesn’t have Premier and Enterprise versions. It has fewer features than even the Pro version of Windows.
- Fewer reports
- Fewer payroll options
- Limited inventory capabilities
- Online banking not as well integrated
In summary, QuickBooks for Mac can be a very good option for you if your needs are relatively simple and you don’t need as much integration with the outside world (professionals and applications). The good news is that QuickBooks for Mac is not a dead-end. If QuickBooks for Mac becomes too restrictive for you down the road, there are multiple options for migrating to alternative solutions.
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